Substitute teachers and substitute aides play an important role of the smooth operation of the School District of Janesville and supporting education for our students. We value your hard work and dedication.
If would like to consider working as a substitute teacher or substitute aide in our our District, please call (608) 743-5026 for more information on becoming a part of our team.
For those already working as a substitute teacher or substitute aide in our District, please see the following information to assist you in answering questions:
Sub Scheduling Phone Number: 1-800-942-3767
- Substitute Teachers Flier
- Payroll Cut Off Dates
- District Calendar
- Substitute Teacher / Paraprofessional Handbook
Non-Certified Substitute Teachers Training
CESA 2 offers Wisconsin DPI-approved online and in-person training for those who want to obtain a Three Year Short-Term Substitute License. A Short-Term Substitute License allows individuals to be substitute teachers in Wisconsin’s public schools.
Individuals must have an Associate’s Degree or higher to apply to become a substitute teacher. Previously, applicants were required to have a Bachelor's Degree. The Wisconsin DPI recently changed the requirements to address the substitute shortage in the state.
WHAT YOU WILL LEARN
- The culture of schools and the teaching profession.
- Health and safety issues, including handling of medical emergencies.
- Age-appropriate teaching strategies.
- Discipline, conflict resolution, and classroom management techniques.
- Techniques for starting a class.
- Working with lesson plans.
- Working with children with disabilities, including confidentiality issues.
ONLINE AND IN-PERSON TRAINING AVAILABLE!
The CESA 2 trainings are available to anyone across the state interested in becoming a substitute teacher.
Online Course is Now Open! Enroll Today!
- The online course allows participants to enroll and complete the course at any time using a dynamic learning platform called Articulate Online.
- Participants will create a portfolio as part of the training for their use as a practicing substitute as well as to share with potential districts.
- The cost of the course is $150.00. Substitute teacher are paid $85.00-$135.00 per day depending on the school district. Those who successfully complete the course online or in-person have the option of receiving continued support through an Online Learning Community. The Online Learning Community will allow members to network with others and receive updated information, tools, and resources from CESA 2 consultants.
To learn more about becoming a substitute teacher and the training through CESA 2, please visit the CESA 2 website at https://www.cesa2.org/programs/subtraining/.
$169.00 (WEAC member price $150 Discount applied at time of check out.) You can enroll in this course at any time. It is self-paced and instructor-guided to be completed within 90 days of registration. https://weaacademy.org/product/foundations-of-effective-substitute-teaching/
At the beginning of the course the student will receive a brief overview of general concepts and content of the course. It is also a chance for the student’s instructor to learn more about the student’s philosophies and life experiences that are brought to the course. The better an instructor knows the student, the better that instructor can guide the student through the course.
2. The Work of a Substitute Teacher
In this lesson the course provides a general job description of a substitute teacher as well as an explanation about Wisconsin law and why the course is necessary in Wisconsin. Students will examine what makes a “good” teacher and at the end of this lesson the student will have the opportunity to apply the information learned to his/her own example of a good teacher from past experiences.
3. School Environment
Some students have just stepped out of the classroom as a student while others have not been in a classroom for over a decade. In this section the student is given an overview of current school policies, procedures, and issues that can be found in American schools.
This is a lengthy lesson that covers basic child development as well as several different special needs that a substitute teacher probably will encounter sometime in his/her career. The second section of this lesson is focused on teaching strategies as well as how to work with lesson plans that are incomplete or missing altogether. The information given is rather general, but within the lesson there are links available for more in-depth study of areas that the student might find personally interesting.
5. Classroom Management
In this section the student will be given information about different classroom management techniques and strategies. The student will then need to apply those techniques and strategies to several different classroom scenarios. In this way the student is put into the classroom to better prepare him/her for situations that can be very challenging.
6. Getting Ready: Putting It All Together
This lesson will help you be as prepared as one can before going into the classroom to substitute teach. Not only will the student prepare a SubCase, a stock of materials that will come in handy while substitute teaching, but the student will also visit a classroom and shadow a teacher to better understand how and why teachers make the decisions they make each day. Most students find this section to be the most rewarding because it builds on all the previous information from the course.
TO: All School Offices
FROM: Mr. Scott Garner - Assistant Superintendent of Administrative & Human Services
The following is a list of the Cut Off dates for payroll purposes for Teachers, Administrators, Support Staff,
Substitute Teachers and Non-Teaching employees during the 2019-20 school year. If any time sheets, etc. are not received by the cut off dates, payment could be delayed until the following pay day.
CUT OFF PAYROLL DATES
Friday August 23, 2019 - Tuesday September 10, 2019
Friday September 6, 2019 - Wednesday September 25, 2019
Friday September 27, 2019 - Thursday October 10, 2019
Friday October 11, 2019 - Thursday October 24, 2019
Friday October 25, 2019- Friday November 8, 2019
Friday November 8, 2019 - Monday November 25, 2019
Friday November 22, 2019 - Tuesday December 10, 2019
Friday December 6, 2019- Friday December 20, 2019
Friday December 20, 2019 - Friday January 10, 2020
Friday January 10, 2020 - Friday January 24, 2020
Friday January 24, 2020 - Monday February 10, 2020
Friday February 7, 2020 - Tuesday February 25, 2020
Friday February 21, 2020 - Tuesday March 10, 2020
Friday March 6, 2020 - Friday March 20, 2020
Friday March 20, 2020 - Thursday April 9, 2020
Friday April 10, 2020 - Friday April 24, 2020
Friday April 24, 2020- Friday May 8, 2020
Friday May 8, 2020 - Friday May 22, 2020
Friday May 22, 2020 - Wednesday June 10, 2020
Friday June 12, 2020 - Thursday June 25, 2020
Friday June 26, 2020 - Friday July 10, 2020
Friday July 10, 2020 - Friday July 24, 2020
Friday July 24, 2020 - Monday August 10, 2020
Friday August 7, 2020 - Tuesday August 25, 2020
(Circumstances beyond our control could cause changes in some dates as listed. In such cases, each office will be contacted.)
2019-2020 School Year Calendar
|Snow Reserve Day: Two inclement weather days for students are built into the district calendar. If school is closed for inclement weather more than two days in the school year, the third and beyond inclement weather days will be made up on the closest Snow Reserve Day after the inclement weather day that is not already being used for make-up time. If one or more of these days are not needed to be used to make-up time they will be days off for students.|
SCHOOL DISTRICT OF JANESVILLE, WISCONSIN
SUBSTITUTE TEACHER/PARAPROFESSIONAL HANDBOOK
2019-2020 School Year
Substitute Teachers/Paraprofessionals are essential to effective instruction to students in our school district. We greatly appreciate your services! This handbook will provide you with a source of basic information about our substitute teaching/paraprofessional program.
Contact people at the School District of Janesville:
|Nichole Conaway|| 743-5051
Work Hours 7:30 a.m. to 4:30 p.m.
|Short- and Long-term assignments|
|WECAN Application procedures|
|Personnel file completion|
|Frontline Absence Management|
|Sue Winter||743-5052||Payroll questions|
|Scott Garner||743-5024||Substitute hiring|
|Non-certified substitute training|
|FRONTLINE ABSENCE MANAGEMENT CONTACTS||1-800-942-3767||Internet Site|
All substitute teacher applicants must apply on the Wisconsin Education Career Access Network (WECAN) website located at: https://wecan.education.wisc.edu/#/ .
Certified Substitute Teachers , those holding a Wisconsin Teaching Certificate, must apply under the Certified Staff area on WECAN.
Non-Certified Substitute Teachers , those with an Associate or Bachelor’s Degree in something other than education, must apply under the Support Staff area on WECAN. Applicants that are selected for hire, will be contacted by the District.
Non-Certified Substitute Teachers
Individuals holding an Associate or Bachelor’s Degree in an area other than education may apply through WECAN for the Non-Certified Substitute Teacher vacancy. Candidates chosen for hire will receive an offer of conditional employment and must complete the Department of Public Instruction requirements to apply for a Three-Year Short-Term Substitute license.
To apply for a Three-Year Short-Term Substitute license:
- Applicant must hold an associate degree or higher from an accredited college or university. Submit original transcripts with the application.
- Applicant must submit evidence that they have successfully completed the district-selected substitute training. The following are acceptable forms of documentation:
- Confirmation letter of successful completion, on district letterhead, including date of completion, signed by an authorized Administrator.
- CESA, WEAC or STEDI Certificate of Completion, including date of completion.
- PI-1633 Substitute Teacher Training Verification Form
CRITERIA USED IN SELECTION
Substitute Teacher selection is based on the following criteria:
- hold a current Wisconsin regular or substitute teacher certification, or have completed the necessary training for non-certified substitute teachers and have applied for a Wisconsin substitute teaching license or short-term substitute teaching license;
- have a record of success in teaching and in human relations;
- are available with few or no restrictions; and
- subscribe to a telephone in order to be reached readily
Substitute Paraprofessional selection is based on the following criteria:
- have a high school diploma or equivalent
- have experience working with children and/or persons with disabilities;
- have a successful work history;
- are available with few or no restrictions; and
- subscribe to a telephone in order to be reached readily Selection is made without regard to age, sex, race, color, creed, national origin, sexual orientation, or physical handicap.
YOUR PERSONNEL FILE
PROCEDURES FOR CALLING SUBSTITUTES
2. When you have provided the necessary paperwork to complete your personnel file, you will be given instructions and login information for the Frontline Absence Management System.
3. The assignment given to the substitute will not be changed under normal circumstances. Under unusual circumstances the building principal may ask the substitute to work in an assignment other than the one to which the substitute was called.
4. A substitute teacher called to substitute as a paraprofessional or a special education paraprofessional will be paid at the substitute paraprofessional rate of $13.03 for that position.
5. The teacher workday is from 7:45 a.m. to 3:45 p.m., including a ½ hour lunch. Substitutes are expected to adhere to this schedule . If you leave early or arrive late (when you received the call in a timely manner), you will not be paid for the work time you have missed. These arrive or leave times must be communicated with the building principal or secretary.
6. Please call Scott Garner, Assistant Superintendent of Administrative and Human Services at 743-5024 to discuss any issues with the districts substitute teacher program.
SUBSTITUTE TEACHER PAY
2. For partial day assignments, Absence Management System will inform regarding start and end times for an assignment. The pay rate for partial day substitute assignments is -prorated accordingly to the hourly rate of $15.00 per hour.
3. Substitutes are expected to cover or assist in other classes during the regular teacher’s scheduled preparation periods when directed by the school principal. This is considered to be part of the regular work day. No additional wages are paid for this coverage/assistance.
4. If you leave early or arrive late (when you received the call in a timely manner), you will not be paid for the work time you have missed. These arrive or leave times must be communicated with the building principal or secretary.
5. If a substitute has been called and reports to an assignment that, due to some error, does not exist, the substitute will be reassigned to another substitute assignment within the district. If no other substitute assignments are available, the substitute will be paid one-half day’s pay.
6. Direct deposit of paychecks for substitute teachers is mandatory. Information about this benefit can be obtained through the Payroll Department, Sue Winter at 743-5052.
7. The School District of Janesville will pay the employer share of the required contributions to the State Retirement System. As required under statute, you will make an employee contribution to the WRS in an amount equal to one-half of the total actuary required contribution rate as approved by the Employee Trust Fund Board.
8. If you are asked to travel as a part of your substitute assignment, you can be reimbursed for your mileage. The District will reimburse you at the current IRS rate. The mileage form you should complete can be obtained in any district building office or the Educational Services Center. It is preferred that you wait until you have accumulated a significant number of miles before submitting your mileage sheet, but no later than June 30th of the current year (even though the form states you should turn it in every month).
9. Any questions about substitute teacher paychecks should be directed to the Payroll Department, Sue Winter at 743-5052.
SUBSTITUTE PARAPROFESSIONAL PAY
2. Substitute paraprofessionals are not paid through their lunch break if the assignment has a lunch break. Generally, assignments longer than four hours including a lunch break. Be sure to ask the Administrative Assistant to the Principal about your lunch break if you are uncertain whether your assignment includes one.
3. If a substitute paraprofessional has been called and reports to an assignment that, due to some error, does not exist, the substitute paraprofessional will be paid two hour’s pay.
4. Direct deposit of paychecks for substitute paraprofessionals is mandatory. Information about this benefit can be obtained through the Payroll Department, Sue Winter at 743-5052.
5. The School District of Janesville will pay the employer share of the required contributions to the State Retirement System. As required under statute, you will make an employee contribution to the WRS in an amount equal to one-half of the total actuary required contribution rate as approved by the Employee Trust Fund Board.
6. Any questions about substitute paraprofessional paychecks should be directed to the Payroll Department, Sue Winter at 743-5052.
SHORT- OR LONG-TERM ASSIGNMENTS SUBSTITUTE TEACHERS
- A short- or long-term assignment is one in which you substitute in one assignment for the same teacher for MORE than ten (10) consecutive days.
- A short-term assignment is more than ten (10) consecutive days in one assignment for the same teacher, and ends at no more than forty-four (44) consecutive days.
- A long-term assignment is more than ten (10) consecutive days in one assignment for the same teacher, and end at no less than forty-five (45) or more consecutive days. A long-term assignment requires that the substitute teacher be licensed in the area or grade level for which they are working or that a One-Year License with Stipulations is applied for.
- The rate of pay for a short-/long-term substitute teacher is $169.46 per day. PLEASE NOTE : The short-/long-term rate does not apply to transition days (before or after the assignment) during which the regular teacher and substitute teacher work together. The substitute will receive the regular daily rate for transition days.
- The building principal will make the final decision as to who will be assigned to a shorter long-term substitute teaching position.
- If a substitute teacher teaches beyond ten (10) consecutive days in the same assignment, the teacher shall be paid the short-/long-term rate, of $169.46 per hour, retroactively to the first day of the assignment.
- If a substitute teacher is assigned to a short- or long-term assignment and works the two or three days before students arrive at the beginning of the school year, the substitute will be paid the short-/long-term rate, of 169.46, for these first days.
- A short- or long-term substitute teacher assignment can end at any time at the discretion of the building principal. All assignments are given a tentative end-date, but this can be changed by the administration.
- If a short- or long-term substitute teacher attends after school activities, meetings, IEP’s, conferences, etc. that other contracted teachers are expected to attend and do not receive extra pay for, there is also no additional pay for the short- or long-term substitute teacher.
- For every twenty-one (21) days worked in the same short- or long-term assignment, a short- or long-term substitute teacher will earn one (1) day of paid sick leave. If a shorter long-term substitute teacher is absent due to personal illness, and has earned a sick day to cover this illness, the absence will not count as an interruption of the short- or long-term assignment. Sick days earned during a short- or long-term assignment do not accumulate from one assignment to another. *** Beginning with the 1998/99 school year, a substitute teacher can use his/her earned sick days to cover an illness in his/her immediate family or a funeral in his/her immediate family in addition to his/her own illness. Immediate family members include spouse, parents, grandparents, sons or daughters, step-children, brothers or sisters, grandchildren, father- or mother- in-law, sister- or brother-in-law, daughter- or son-in-law, foster parent, legal guardian of the employee or the employee’s spouse, foster child, or a legal ward who is under 18 or who is over 18 but is unable to care for himself or herself because of a serious condition. The employee should notify the principal of the reason for his/her absence.
- Short- or Long-term substitute teachers are required to have verification of a TB skin test on file in the Employee Benefits Department.
- Short- or Long-term substitute teachers are normally not expected to attend, and are not paid for, professional development and workdays, unless requested by the building principal. These unpaid days are not considered interruptions of service. Therefore, the initial 10-day period does not have to be repeated.
- A short- or long-term substitute teacher may be asked to work on a teacher workday; this will be approved by the principal on a case by case basis. Do not assume that you should work on this day; make sure to ask your principal for permission.
INFORMATION TO HELP YOU - - SOME ROUTINE MATTERS
- Observe the work hours, schedules, and responsibilities of the regular teacher. The teacher workday is 7:45 a.m. - 3:45 p.m. The hours of paraprofessional positions vary and will be provided to you by Frontline Absence Management.
- If you have accepted a job in the Frontline Absence Management System, it is your responsibility to cancel the job if you are unable to fulfill the assignment. The only exception to this is an emergency situation.
- Upon arrival, report directly to the school office to obtain the materials and instructions you need.
- Every effort will be made to notify a substitute teacher/paraprofessional of planned field trips in advance. If you are not notified of a field trip in advance, please make sure to report this to Nichole Conaway at 743-5051.
- Check the teacher's mailbox before going to the classroom for notices or communications that require immediate attention.
- Report to the school office before leaving the building to determine if your services will be needed the following day .
- The substitute teacher/paraprofessional is covered under the School District of Janesville comprehensive liability insurance, the same as regular employees.
- In the event the start of school is delayed due to inclement weather, a substitute teacher/paraprofessional should report to work as soon as they are able. They will not be
- paid for hours that they are not at work.
- There is no insurance plan available for the substitute teacher/paraprofessional.
- Smoking is not permitted on school district property or in school district vehicles.
- Substitute Teacher/Paraprofessional Parking Permits are required at the following schools : Craig and Parker High Schools. These can be picked up in the office of any school. Vehicles parked on school grounds are subject to search. Vehicles that are parked on school grounds at Craig and Parker High Schools without a parking permit are subject to ticketing by the City of Janesville Police Department.
- A substitute teacher or substitute paraprofessional should not be using cellular phones for personal calls during the work day except during scheduled break periods. Every effort should be made to refrain from using cellular phones in the presence of students.
- On the back of each classroom door is a packet containing information on actions to take during specific emergencies in the building. Please take a moment and review this packet.
THE CLASSROOM ( SUBSTITUTE TEACHERS)
It is the responsibility of each regularly employed teacher to develop a special folder for substitute teachers. This folder should be kept in a desk drawer or in a place known to the building principal and administrative assistant to the principal. Included in this folder should be:
- An up-to-date teaching schedule that includes each instructional class, preparation time, and special duties, such as supervision, fire drill responsibilities, and special area assignments.
- Current lesson plans, with details needed by a substitute. It is the expectation of the
- School District of Janesville that you adhere to the classroom teacher's lesson plans as closely as possible .
- A current seating chart for each class if students are assigned to specific seats in your room. Use names that students want to be called at school.
- A special substitute "Vita Sheet" will be part of each substitute folder for quick information to help the substitutes.
- Information regarding access to texts, supplies, curriculum guides and the use and location of AV equipment.
- Forms and procedures for taking attendance and performing other student accountability tasks.
- A list of dependable students to call on to help with routine classroom responsibilities.
- A short narrative on students with special needs and how to deal with each of them, i.e., religion, medication, etc.
- Peer assistants, office helpers and members of organizations such as sports, chorus, and band, and the time and procedure for excuses from classes as appropriate.
- Information about classroom rules, policies, safety procedures, and privileges.
- Information about special events and responsibilities.
- If you find that the regular teacher has not left the information you need, it is your responsibility to discuss this matter with the building principal .
- Fill out the Substitute Feedback Form and leave it in the teacher's plan book.
- Leave the room in an orderly fashion for the regular teacher, especially chalk/whiteboards, records, and assignments.
HEALTH NEEDS OF STUDENTS ( SUBSTITUTE TEACHERS)
ACCESS TO TAX SHELTERED ANNUITY BENEFIT ( SUBSTITUTE TEACHERS)
SUMMER SCHOOL ( SUBSTITUTE TEACHERS)
REVIEWING FEEDBACK REPORTS ( SUBSTITUTE TEACHERS)
DESCRIPTION OF SUBSTITUTE PARAPROFESSIONAL ASSIGNMENTS
● Autism Paraprofessional
● Early Childhood (EC) Paraprofessional
● Emotional Behavioral Disorder (EBD) Paraprofessional
● Hearing Impaired (HI) Paraprofessional
● Intellectual Disabilities (ID) Paraprofessional
● Learning Disabilities (LD) Paraprofessional
● Library Media Center (LMC) Paraprofessional
● Preschool 4 Janesville (P4J) Paraprofessional
● Other Handicap Impaired (OHI) Paraprofessional
● Speech and Language (S/L) Paraprofessional
● Talk and Learn (T/L) Paraprofessional
● Vision Paraprofessional
● Paraprofessional (unspecified as above) – job duties may include Instructional, Office Clerical, On-Site Suspension, Health Aide, At-Risk, Bus Duty, and/or Student Supervision Paraprofessional duties.
INDIVIDUAL SCHOOL INFORMATION
- Craig High School (9–12), 401 S. Randall Phone: 743-5210 Dr. Alison Bjoin – Principal Mr. Monte Phillips – Assistant Principal Mr. Shawn Kane – Assistant Principal
- Parker High School (9–12), 3125 Mineral Pt. Ave. Phone: 743-5610 Mr. Chris Laue – Principal Ms. Brian Martin – Assistant Principal Ms. Jolene Terrones – Assistant Principal
- Edison Middle School (6–8), 1649 S. Chatham St Phone: 743-5906 Mr. James LeMire – Principal Mr. Nicholas Jones – Assistant Principal
- Franklin Middle School (6–8), 450 N. Crosby Phone: 743-6006 Mr. Charles Urness – Principal Mr. Brett Berg – Assistant Principal
- Marshall Middle School (6–8), 25 S. Pontiac Dr. Phone: 743-6206 Ms. Synthia Taylor – Principal Mr. Mike Matteson – Assistant Principal
- Adams School , 1138 E. Memorial Drive Phone: 743-6306 Ms. Dana Simmons – Principal
- Harrison School , 760 Princeton Road Phone: 743-6406 Ms. Jessica Grandt-Turke – Principal
- Jackson School , 441 Burbank Avenue Phone: 743-6506 Ms. Kristen Moisson – Principal
- Jefferson School , 1831 Mt. Zion Avenue Phone: 743-6606 Mr. Kurt Krueger – Principal
- Kennedy School , 3901 Randolph Road Phone: 743-7506 Ms. Jennifer Fanning – Principal
- Lincoln School , 1821 Conde Street Phone: 743-6706 Mr. Shawn Galvin – Principal
- Madison School , 331 N. Grant Avenue Phone: 743-6806 Ms. Stephanie Filter – Principal
- Monroe School , 55 S. Pontiac Drive Phone: 743-6906 Ms. Sally Pope – Principal
- Roosevelt School , 316 S. Ringold Street Phone: 743-7006 Ms. Stacy Petersen – Principal
- Van Buren School , 1515 Lapham Street Phone: 743-7106 Ms. Stephanie Pajerski – Principal
- Washington School , 811 North Pine Street Phone: 743-7206 Mr. Matt Peerenboom – Principal
- Wilson School , 465 Rockport Road Phone: 743-7306 Ms. Ashley Wright – Principal
SUBSTITUTE TEACHER CERTIFICATIONSubstitute Teachers Long-term substitutes may be employed only in the subject and/or grade level for their
license. A One-Year License with Stipulations (previously known as an Emergency License) may be granted to long-term substitutes based upon the required provisions. A 5-year license allowing a person to serve as a substitute teacher may be issued to an applicant who has held or is eligible to hold a regular Wisconsin license for the teaching assignment or the equivalent license issued in another state. Substitutes desiring certification should apply online at: https://dpi.wi.gov/tepdl/elo/substitute-emergency
SUBSTITUTE PARAPROFESSIONAL CERTIFICATIONIn accordance with the Wisconsin Department of Public Instruction, substitute paraprofessionals working with the special education program must obtain a Special
Education Program Aide License.
To apply for a Special Education Program Aide License:
● Applicant must be at least 18 years of age
● Applicant must hold a high school diploma or an equivalent degree
● Applicant must be requested by employing school district administrator Upon being hired for the School District of Janesville, you will be provided the required licensure request documentation for obtaining a Special Education Program Aide License. The license fee is $100.00 and is refundable by the School District of Janesville upon
completion of 40 working days. In order to be refunded, a copy of the Special Education Program Aide License certificate must be submitted to the Human Resources Department.