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Student Enrollment

kids on parents shoulders smilingAre you new to town or new to the School District of Janesville with children in grades PreK through 12 and need to enroll them? Please come to the Educational Services Center located at 527 S. Franklin Street near downtown Janesville and open Monday - Friday from 7:30 am- 5:00 pm (June 14 - September 1 from 7:30 am - 4:30 pm). Below is a list of information to assist you with questions you may have. For other questions please call 608-743-5072 or 608-743-5153 or email the enrollment office at sdj-nseo@janesville.k12.wi.us.

 

Upcoming Dates and Deadlines

Open Enrollment for the 2019-2020 School Year

Public School Open Enrollment Timelines

 The State of Wisconsin has announced the application period for open enrollment (also known as public school choice) begins in February for the following school year.  Open Enrollment laws permit children to attend a public school in a school district other than the one in which they live. 

The open enrollment application period for the 2019-2020 school year is from February 4, 2019 – April 30, 2019.  Parents are encouraged to apply on-line at dpi.wi.gov/open-enrollment.  Although on-line application is recommended, paper applications may be obtained from the Department of Public Instruction or any school district after February 4, 2019 and must be delivered (hand-delivery is recommended) to the nonresident school district during the application period. Paper applications to attend Janesville must be submitted to the Open Enrollment Specialist in the New Student Enrollment Office no later than 4:00 p.m. on April 30th (a postmark does not constitute timely submission).  Applications turned in prior to February 4th will be returned as not valid and must be resubmitted after February 4th but before April 30th at 4:00 p.m.

Enrollment in a requested school or program is subject to space and other limitations and is not guaranteed. Transportation is the responsibility of the parent. Habitual truancy may result in recommendation for the student to return to their home district.

Under School District of Janesville board policy, students who attended the district under open enrollment the previous year are not required to reapply for the following school year.

An application is required for each sibling in the family.  For example, if a family has one child in elementary school that has been approved for open enrollment and a new student entering kindergarten next year, the student entering kindergarten must apply for open enrollment in order to attend the School District of Janesville.

Parents will be informed in June whether their open enrollment applications have been approved or denied.  The student’s school or program placement will be provided in June.

If you have questions, please contact the Open Enrollment Specialist at 743-5152.  

Kindergarten Enrollment for the 2019-2020 School Year

 Kindergarten Enrollment

2019-2020 School Year

School District Residents

If you have a child turning 5 (five) years old prior to September 1, 2019 and they are not currently enrolled in a School District of Janesville Pre-school for Janesville (P4J) or Early Childhood (EC) program it is time to enroll in the Janesville Public School District.  Enrollment will take place at the Educational Services Center located at 527 S. Franklin St. (administration building) in the New Student Enrollment office.  You may enroll anytime during the two week period. 

Weeks of December 3–7 and December 10-14

7:30 a.m. – 5:00 p.m M/W/F both weeks
7:30 a.m. – 5:00 p.m Tuesday, December 4, 2018
7:30 a.m. – 5:00 p.m Thursday, December 13, 2018
8:00 a.m. – 7:00 p.m. Thursday, December 6, 2018
8:00 a.m. – 7:00 p.m. Tuesday, December 11, 2018

If you cannot attend the enrollment period please come in as soon as possible to enroll after December 14, 2018.  Enrollment in the district is required for participation in orientation.  When you enroll, you will need your child’s birth certificate for proof of age, proof of residency (top portion of a utility bill, or current lease) to determine school assignment, immunization records and photo identification.  If you have questions on general enrollment, please contact the New Student Enrollment office at 743-5072 or 743-5153 during regular office hours, 8:00 a.m. – 5:00 p.m. 

Requests for School Transfer/Placement within the School District (yellow forms) for incoming kindergarten students should be submitted through the enrollment process.  Forms are available at all schools, as well as at the Educational Services Center.  If you have questions regarding this process contact Deen Hartley at 743-5152.  The status of requests will be determined by January 15, 2019 if they are turned in by December 14th.  If you have a student currently attending a school under a School Transfer/Placement within the School District, it does not automatically qualify your kindergarten student for attendance at the same school; however, siblings are generally assigned to the same school.  In order for your kindergarten student to attend the same school as a sibling, you must submit a request during the Kindergarten Enrollment time frame. 

If you know of a child in your neighborhood or from community activities that would be entering kindergarten for the 2019-2020 school year, please pass this enrollment information on. 

Non-District Residents

If you are a non-resident of the School District of Janesville and have a child turning 5 (five) years old prior to September 1, 2019 and would like your child to attend the School District of Janesville you must also apply for OPEN ENROLLMENT.  The timeline for Open Enrollment is February 4 to April 30, 2019.  Currently open enrolled non-residents in a P4J or EC program do not need to re-apply. If you have questions regarding the Open Enrollment process, please contact Deen Hartley at 743-5152.

Request for School Transfer/Placement

Request for School Transfer/Placement (Intra District Transfers) within the School District of Janesville Attendance Areas

Due to Move:
If you move within the School District of Janesville during the school year and wish to remain at your current school, please ask the school office for a Request to Remain in Current School Following Move to New Attendance Area Form (blue).  Complete the form and return it to the school office.

Please note: if you are moving to an address outside the School District of Janesville in most cases your child is eligible to continue attending the School District of Janesville as long as you complete the appropriate paperwork within the required timeline.

If you have any questions about school placement for a particular address please contact Open Enrollment Specialist Deen Hartley at 743-5152.  The New Student Enrollment Office is open year round.

If you are the parent of an elementary student and will be moving over the summer months when the elementary schools are closed, please contact Open Enrollment Specialist Deen Hartley at 743-5152 or the New Student Enrollment Office at 743-5072 or 743-5153 to complete the appropriate paperwork.

Due to Parent Choice:
If you wish to apply to have your student transferred/placed in another school within the district next school year (2019-2020), please ask the school office for a School Transfer/Placement Within the School District Form (yellow).  Completed forms will be accepted from December 1 through December 15, 2018 only.  Submit your Request for School Transfer/Placement Within the School District Form (yellow) to your home school attendance area office.    Parents applying for a Request for School Transfer/ Placement Within the School District will be notified of approval or disapproval by January 15, 2019.  Parents applying for a Request for School Transfer/Placement Within the School District for incoming Kindergarten students will be notified of approval or non-approval after they have enrolled their child during the Kindergarten Enrollment period with the New Student Enrollment Office.  If you have questions, please contact the school office of your home school attendance area.

Open Enrollment or Public School Choice

If during the school year, you move outside the School District of Janesville and you wish to remain at your current school please contact the Open Enrollment Specialist at 743-5152 and request a tuition waiver form within two weeks of your move.  This will allow you to be eligible to attend your current school for the remainder of the current year tuition free.  To continue attending the School District of Janesville after the 2018-2019 school year, you will also need to complete an open enrollment application.  Application instructions are provided to the School District of Janesville by the Department of Public Instruction (DPI) and should be available by late January 2019.  This year applications will be accepted February 4 – April 30, 2019.  
If you have questions regarding Open Enrollment or Public School Choice, please contact the Open Enrollment Specialist at 743-5152. 

 

Enrollment and Registration Information

Enrollment Documents

Please come to the Educational Services Center located at 527 S. Franklin Street near downtown Janesville and open Monday - Friday from 7:30 a.m. to 5:00 p.m. (June 14 - September 1 from 7:30 a.m. to 4:30 p.m.).

When enrolling new students to our district, please bring:

  • Parent/Guardian Picture ID (Driver's License, State ID)
  • Proof of residency (copy of lease, utility or other bill, or bank statement dated within the last 60 days which includes your name and address).
  • Student's Birth certificate
  • Student's Immunization Record
  • Name, address, and telephone number of student's previous school attended.
  • Student transcript (for high school new student enrollment only).

Parents/guardians will receive instructions on how to proceed with registration/orientation at our schools after completing the enrollment process. See additional information in the next section on how to navigate the registration process. Students need not be present for enrollment at the Educational Services Center.

For questions or more information please call 608-743-5072 or 608-743-5153 or email the enrollment office at sdj-nseo@janesville.k12.wi.us.  For open enrollment questions please call 608-743-5152 or email dhartley@janesville.k12.wi.us.

Education is Our Investment in the Future!

Registering Online (after enrollment is completed)

Student registration takes place for all students who are already enrolled with the School District of Janesville. (If your student has not attended school with the School District of Janesville this past year, please click the New Student Enrollment tab).

REMEMBER: Every year parents and guardians must complete the online registration process.

To make online registration as easy as possible, make sure you have the following information before you begin:

  • Household information - Addresses and Phone Numbers
  • Parent Information - Work and Cell Phone Numbers, Email Addresses
  • Emergency Contact Information - Work and Cell Phone Numbers, E-mail Addresses
  • Children Information - Health/Medical Information
  • Doctors and Dentists - Name and Phone Numbers

To begin online registration, click on the Infinite Campus link. Login using the same username and password you used last year (if this is your first year with student(s) enrolled with SDJ, you will receive your login information at the time of enrollment).

Once you have logged in, you will see a link in the lower left menu bar of your student's account titled, "Online Registration". Click that link to begin the registration process. As you go through the questions, a red asterisk (*) indicates information you are required to enter. Be sure to type your information correctly, being careful of spelling, capitalization and punctuation and making any corrections to your contact information that may have changed in the past year.

If you have forgotten your password or username and you have previously setup in Campus an email address for recovering your credentials, click on "Forgot username" or "Forgot password" on the login page of the parent portal. You will receive an email with the username or instructions on how to reset the password. If you did not setup the recovery email address or if you have other questions, please contact System Support at campus@janesville.k12.wi.us or call (608) 743-5004.

 

Payment of School Fees

School fees are assigned through the enrollment information for each student. Payments owed will show in the parent or guardian Infinite Campus account and can be paid through the portal in that account by clicking on "Payments" tab in the left menu bar. Place the amount you will pay in the ovals next to the particular payment you wish to make, click "Continue" and the next screen will bring up different payment options that you can save in your portal.

Free and Reduced Meals Information

Children need healthy meals to learn. The School District of Janesville offers healthy meals every school day. The district provides one free breakfast per student per day. In addition, your children my qualify for free or reduced fees for lunch as well. To apply, please fill out the online PDF titled "Meal Benefits Application" found in your parent or guardian Infinite Campus portal, under the "Applications/Forms" tab. Please follow the online instructions to complete the application.

It is recommended you gather any household income information needed and review your household members in the Household Information section for accuracy prior to starting the online application. 

The USDA's definition of a household member is any child or adult living with you. An electronic signature PIN is required to submit your online Meal Benefits Application. If you do not have an electronic signature PIN created you will be required to do so prior to starting your online Meal Benefits Application.

Please visit the Food and Nutrition page for information and applications.

Online Registration for the 2018-2019 School Year

Dear Parents/Guardians,

Online Registration for the 2018-2019 school year begins Monday, July 9. Online registration MUST be done each year for each student in your household that attends the School District of Janesville.

STEP 1:

If you are the primary household parent/guardian, please register online starting Monday, July 9 by logging in to the Infinite Campus Parent Portal (see sample image here):


STEP 2:

Click on the words "Online Registration" in the lower left hand corner of the page:
 


 

If you need assistance you can call your students school, the secretary can help you reset your username and/or password. 

Click to Start Registration